Administrative Assistant (353)

FULL POSITING:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.? Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.? Other duties may be assigned.

  • Assist with maintaining the key card tracking program and provide data as needed
  • Manage the ordering, receipt, stocking and distribution of office and household cottage supplies
  • Assists Sr. Director of Operations with data and web based programs associated with National School Food Program as needed
  • Assists Maintenance Supervisor to interpret oral and written communications with maintenance and custodian staff
  • Assists Sr. Director of Operations with Geotab vehicle monitoring and/or reporting as needed
  • Screen and direct incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel
  • Greet guests and directing to appropriate departments, processing mail and deliveries for distribution, calendar room reservation
  • Maintain the front office, storage room, mail and lobby area
  • Process incoming and outgoing mail, deliveries
  • Manage room reservation calendar
  • Maintain records and files, provide clerical and procedural support as needed
  • Assist with creating and maintaining documents: such as, phone roster, student meal rosters, meal count forms, manuals, letters, invoices, reports, data sheets
  • Assist gathering and organizing information in preparation for audits, reports, etc.
  • Able to work evening hours and weekends
  • Assists with following up with vendors, requests, invoices, cancellations
  • Perform errands, deliveries and other non-client driving assignments
  • Assist with ID badges log
  • Other duties as required

EDUCATION, EXPERIENCE & CERTIFICATES

  • High School Diploma, AA Degree preferred
  • Previous related administrative experience
  • Bilingual in Spanish required (written and oral)
  • Must be available to work weekends
  • Valid California driver's license, driving record and personal vehicle insurance acceptable to Hillsides' insurance carrier

HILLSIDES OFFERS EXCELLENT BENEFITS PACKAGE:

  • Competitive salary
  • Medical insurance  with a $10 premium per paycheck for employee only coverage plan
  • Dental insurance 100% employer paid for HMO employee only coverage plan
  • Life and AD&D insurance 100% employer paid up to two times the annual salary
  • Flexible Spending Account with $500 roll-over limit
  • 401 k with no wait period, 5% employer match cap and no vesting schedule
  • 12 paid holidays per year and generous paid time off policy accruing up to 22 days off annually
  • Bilingual stipend of $2,000 or $4,000 for applicable positions


PQI STATEMENT

Every employee has the opportunity and responsibility to participate in one or more activities each year that support the performance quality improvement (PQI) of Hillsides' programs & services.  Activities might involve membership on a PQI committee or work group, service as a peer reviewer, data collection for PQI and evaluation purposes, completion of PQI questionnaires and surveys or participation in focus groups, or other activities as identified by PQI committees or work groups.

TRAUMA INFORMED CARE (TIC)

Hillsides practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of families, youth, individuals, and communities.

OSHA CATEGORY:

This position performs tasks that may involve exposure to blood, body fluids, or tissues.  All Hillsides employees are offered the opportunity to receive the Hepatitis B vaccination series.

Hillsides is an Equal Opportunity Employer