Part Time Administrative Assistant Bilingual (Spanish) (651)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

The essential functions include:

  • Receive incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel

  • Manage on site psychiatrist's appointments for various programs

  • Data entry into HER system and web based programs associated with medication supportive services

  • Maintain office coordination between department/person and the rest of office

  • Maintain records and files

  • Arrange meetings and other gatherings

  • Create and maintain office documents: office documents such as letters, correspondences, invoices, reports, and data sheets

  • Handle daily outgoing and incoming mail distribution

  • Assist in the gathering and organization of information in preparation for audits, reports, etc.

  • Oversee the ordering, receipt, stocking and distribution of office supplies

  • Keep all Financial Services forms stocked at all times for access by staff

  • Manage diary/calendars

  • Provide clerical and procedural support as needed

  • Able to work evening hours as requested

  • Other duties as required

EDUCATION, EXPERIENCE & CERTIFICATES 

  • Previous related secretarial experience

  • High school diploma/ GED preferred

  • Bilingual in Spanish

  • Valid California drivers license, driving record and personal vehicle insurance acceptable to Hillsides' insurance carrier

PQI STATEMENT

Every employee has the opportunity and responsibility to participate in one or more activities each year that support the performance quality improvement (PQI) of Hillsides' programs & services. Activities might involve membership on a PQI committee or work group, service as a peer reviewer, data collection for PQI and evaluation purposes, completion of PQI questionnaires and surveys or participation in focus groups, or other activities as identified by PQI committees or work groups.

TRAUMA INFORMED CARE (TIC)

Hillsides practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of families, youth, individuals, and communities.

OSHA CATEGORY:

This position performs tasks that may involve exposure to blood, body fluids, or tissues. All Hillsides employees are offered the opportunity to receive the Hepatitis B vaccination series.

Hillsides is an Equal Opportunity Employer