Who We Are:

We are a premier provider dedicated to healing children and young adults, strengthening families, and transforming communities through quality comprehensive services and advocacy. We envision a world in which children and young adults, families, and communities are able to heal, grow, and thrive.

Job Type: Full-time, Hybrid Remote, Non-exempt Opportunity
Starting Salary Range: $20.00-$25.00 per hour (based on bilingual status and/or experience)

What We Offer:

An outstanding benefits package and numerous opportunities for career growth and advancement within our organization.

• Bilingual stipend of $2,000-$4,000 for application positions
• 13 Paid Holidays per year including Cesar Chavez & Juneteenth
• Earn up to 22 days of PTO
• 401(k) with no wait period and no vesting schedule
• 401(k) matching up to 4%
• Medical insurance offering 3 HMO with Kaiser and Health Net, and also a PPO Plan
• Dental insurance both HMO & PPO options, with 100% employer paid for HMO employee only coverage plan
• Life and AD&D insurance 100% employer paid up to two times the annual salary
• Long Term Disability
• Flexible Spending Account for Medical and Dependent Care
• Employee Assistance Program
• Employee Referral Program
• This role is eligible for Public Service Loan Forgiveness (PSLF)

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

The essential functions include:

• Collect data, create reports, and track trends as it relates to the program's outcomes, delivery, documentation, etc.
• Communicate report information with program managers and relevant outside agencies
• Data entry into electronic client management internal and external systems
• Enter clients into FAF, Welligent, Scan documents into FAF/Welligent
• Responsible for maintaining organization and providing administrative support to Family Preservation management such as scheduling meetings and filing.
• Expedite all incoming referrals from Family Preservation referral system to insure compliance with program contract timelines
• Assist in the coordination of specialized services and resources for the program's clients in conjunction with the program managers
• Engage outside organizations, including governing agencies, to problem solve, negotiate issues related to enrollment, paperwork, billing, and overall program administration
• Verify client information, CSW, SCSW and DPO contact information including emails
• Monitor and track documentation standards and timelines consistent with the program's and agency's timelines
• Manage Auxiliary /Discretionary Funds with program staff, and relevant outside agencies
• Track, read, and monitor budget information related to the program's funding
• Process monthly billing and submit to Finance Department
• Submit client monthly reports to DCFS and Probation Department
• Attend internal and external meetings as leadership representative with the County Family Preservation Program as assigned
• Attend all required trainings, All Staff meetings, Council on Accreditation and Department of Children and Family Services meetings.
• Document meeting minutes
• Facilitate a minimum of (4) Parenting classes and/or Domestic Violence groups each fiscal year
• Special projects as assigned
• Other duties as required

EDUCATION, EXPERIENCE & CERTIFICATES

• Minimum High School Diploma, Associate of Arts degree preferred
• 2 years administrative assistant experience
• Experience with Department of Children Family Services and Department of Probation programs preferred
• Ability to communicate effectively and professionally with adjunct service providers including Department of Children Family Services, Department of Probation, contractors, IHOCS, case managers/mental health rehab specialists
• Valid California drivers license, driving record and personal vehicle insurance acceptable to Hillsides' insurance carrier

TRAUMA INFORMED CARE (TIC)

Hillsides practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of families, youth, individuals, and communities.

Hillsides is an Equal Opportunity Employer

Seat 996